Is It A Good Idea to Use ChatGPT to Optimise Your Meetings?

Whether you are a small business or a large company, meetings take up a lot of time in their daily operations. It is when each member is given updates about the company’s status, discussing business trends and others. When the pandemic hit, the number of meetings an employee had to deal with daily increased, and because of this, many were overwhelmed and unable to keep up.

Fortunately, the advent of programs tailored specifically for online meetings also brought tools to optimise it. AI technology, in particular, is applied to these tools because of its flexibility. With this in mind, some are looking into the viability of ChatGPT to help optimise meetings, given its popularity and features.

While some people have reservations regarding using these AI tools, it can help optimize meetings if you do it correctly.

Here are some reasons why it is a good idea to utilize ChatGPT to optimize any meeting you may have:

Create Your Meeting’s Agenda

Before every meeting, there should be a meeting agenda to serve as a guide for all attendees. However, if you don’t have the time to do it yourself, you can use ChatGPT to create one. You simply need to provide detailed instructions to ChatGPT, which will write an ideal agenda for your meeting.

Help Prepare For Possible Questions And Additional Topics

Aside from helping you write the meeting’s agenda, ChatGPT can also help you identify the questions or topics included in the meeting. Simply type the meeting’s agenda on the tool, and it will list the potential questions and additional issues that may be raised for the meeting.

Create Answers To Respond To Questions

Some meetings can drag on for hours because one cannot answer the question directed to them or raised throughout the discussion. Fortunately, you can anticipate the answer to these questions with the help of ChatGPT. You can type the questions in the prompt, which will provide you with brief solutions you can improve as you respond to them.

Create Effective Invitations And Follow-Up Emails

If you want your colleagues to be engaged in the meeting, you need to ensure they are appropriately notified about the meeting. With this in mind, the invitations and follow-up emails you need to send them should have the right tone, structure and discussion information they need to know. With ChatGPT, you can create an effective email invite or follow-up that has everything people need to see.

Summarise The Meeting

You can use the tool to create a quick summary of the meeting so people can quickly review the discussions independently. You only need to paste the meeting transcript and use the prompt “generate summary” to get it. You can then ask the tool to polish it so it is easier to understand.

ChatGPT definitely opens more opportunities for businesses and companies to become more effective during meetings. The tool can reduce the stress on employees as the tool can assist in keeping them engaged in the discussions while still taking notes for continuous dialogue and collaboration. Why not give it a go before dismissing it for your meetings? You never know, but it may be the tool you seek to streamline your team.

Here are some articles that I discuss further into how Artificial Intelligence is taking over our workplaces:
Why AI can Easily Replace Designers?
Why AI Can Never Replace Writers
The Impact of Artificial Intelligence on HR

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