What is An AI Meeting Manager & How to Use Them Effectively

Are you looking for a way to make your meetings more productive and efficient? Many tools and services out there promise to help you with this problem. However, using these tools and services can be challenging if you are not tech-savvy. Fortunately, tools powered by artificial intelligence (AI) are available to save time in integrating your meeting platform with the rest of the tools you use for your meetings.

But what are these AI meeting managers, and how can you use them effectively? Here’s a quick guide on what you need to know;

What Is An AI Meeting Manager?

AI meeting managers are virtual tools or software that use AI to improve critical functions of a specific program or application and reduce the need to manually input tasks that take a lot of time to complete. Some functions it can improve include scheduling, agenda creation, guest management, transcripts and analytics.

Tips On How To Use It Effectively

Like many programs and tools, there are effective ways how to use AI meeting managers and here are some great ones to start you off:

• Know What Your Team Needs

Each meeting tool is designed for a specific purpose and matches a specific platform. Check the meeting platform you use and see what features are already installed before checking out the available AI meeting managers you can use. For example, if your chosen platform does not allow smooth collaboration, you can use AI managers like Fellow or Slack.

• Use The Audio Function Of These Apps

Most AI meeting managers come with audio functions to record conversations and help create transcripts and notes. If your meeting manager has it, turn it on and let it handle the transcript creation and note-taking so you can focus on the discussion.

• Enable Real-Time Analysis

For some people, browsing through a long transcript can be a hassle if they need to see specific data or trends while the discussion is ongoing. Fortunately, with an AI meeting manager, you can bypass this problem by using the correct prompts to get the application to provide real-time analysis as the meeting is ongoing.

• Automate Your Meeting Schedules

If you find it difficult to schedule or coordinate meetings with the rest of the team, you can use the built-in automated features of your chosen AI meeting manager. You can have your AI meeting manager check everyone’s availability in one click and find the best time to schedule it.

Time is precious no matter what type of business you have. With the help of an AI meeting manager, you can save time on doing other activities and focus on your discussions. Don’t be afraid to try them out and see which works best for you. There is an AI meeting manager for you; all you need to do is find it!

AI is impacting our lives everyday. We either learn to live with it or we will be left behind. Here are some more articles to explore this subject:
Why AI Can Never Replace Writers
Is It A Good Idea to Use ChatGPT to Optimise Your Meetings?
The Impact of Artificial Intelligence on HR

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